1.Issuance of “受付済証”, a Certificate for completion of Registration to the ERFS system
“受付済証”, a certificate for completion of registration to the ERFS system will be sent to your registered e-mail address in PDF Format. You will need this “Certificate” when you apply for a visa at the Japanese embassy or consulate abroad.
Note: If the validity period indicated on your CoE has expired, you will also need to submit “申立書”, a Declaration that “university is still able to continue accepting you with the same activity contents as were given at the time of the application for CoE” when applying visa.
【Notes on Certificate of Eligibility】 About expiration date
In principle, the CoE is valid for three months, but the validity period is currently being extended as follows. Click HERE for details.
►Issued date: January 1, 2020 ~ January 31, 2022 → Until July 31, 2022
►Issued date: February 1, 2022 ~ July 31, 2022 → Valid for “6 months” from the date of issue.
2. After obtaining the visa
To handle the procedures for international students’s new entry into Japan after obtaining the visa including those who do not need to quarantine, in order to properly manage them as the receiving organization, OUAVM will outsource part of the work related to the management of the quarantine period after entry into Japan to NIPPON TRAVEL AGENCY.
After obtaining the visa, please send the PDF to OUAVM. ( Email: firstname.lastname@example.org)
3. Place to stay during the quarantine period
In principle, the quarantined period is seven days, but the quarantined period and place depend on where you entry from a country designated for a 3-day waiting period or not, and whether or not you have a valid certificate of vaccination against new coronas that meets the requirements. For more information, please refer to the following government information.
4. Flight Arrangement 【Updated on 14 March】
1.After your visa is issued, OUAVM will send a request form to Nippon Travel Agency (NTA).
2. NTA will arrange your flight after 7 days from the date of request from OUAVM.
3.NTA will contact you directly and inform you about available flight schedule and airfare.
Please accept the proposed flight schedule because they are also arranging the meeting staff at the airport, hotel to stay, PCR test on the 3rd day and rental smart phone in accordance with your arrival date.
As an accepting organization, each university use different procedure about border
measure for international student.
5. Quarantine Fees【Updated on 14 March】
- As for the quarantine fees for your travel to Japan, OUAVM will cover the following fees for privately-financed international student.
<Expenses covered by university>
・Smart phone rental
・Transportation from airport to the hotel
・Hotel stay for the quarantine period
・PCR test on 3rd day (if necessary)
・Health insurance fee for quarantine period
<Expenses covered by yourself>
・PCR test (72 hrs before the flight)
・Flight to Japan
・Transportation from hotel to Haneda airport / Flight (Haneda – Obihiro)
・Meals during stay at the hotel for the quarantine period.
6. Border Measures【Updated on 04 APril】
For Japanese Border Measures, please check the requirement from the website below.
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html (Ministry of Health, Labour and Welfare)
7. References【Updated on 04 APril】
■Quarantine period after entering Japan is divided into 3 cases. For details, please check The list of quarantine.
■For location of International Airport and OUAVM, please refer Transportation Guide.